Every Glossary is either Private or Public. This single setting controls who can see the Glossary, who can edit it, and whether it's available for use in translations across the organisation.
Private
A Private Glossary is unpublished and visible only to you. It does not appear to anyone else in your organisation.
Glossary Editors typically use Private Glossaries as a workspace — building out terminology, refining wording, and getting it ready for organisation-wide use. Once a Glossary is solid, the Editor changes it to Public so the rest of the organisation can use it.
Private Glossaries can be applied in translation by their owner (Glossary Editors only).
Public
A Public Glossary is published and available to everyone in your organisation. Any user can select it in the translation dialog. Any user with the Glossary Editor role can edit any Public Glossary, regardless of who created it.
Moving between Private and Public
You can change a Glossary's setting at any time in the editor:
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Private → Public publishes the Glossary. It becomes visible to everyone in the organisation and available in their translation dialog.
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Public → Private unpublishes the Glossary. It is no longer visible to other users.
See Edit Glossaries for the editor flow.
The typical workflow
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A Glossary Editor creates a new Glossary. It starts as Private.
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The Editor builds out languages and terms, and uses the Glossary on their own translations to verify the terminology behaves as expected.
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When the Glossary is ready for organisation-wide use, the Editor changes it to Public.
Using Private Glossaries in translation is new in v1.12. Before v1.12, a Glossary had to be Public to be used at all — which forced Editors to publish work-in-progress terminology just to test it. From v1.12, Editors can apply their own Private Glossaries during translation while continuing to refine them, and only publish when ready.
Related pages
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Glossaries — what a Glossary is and how it's used in translation.